Free Custodian Tools Cost You More Than You Think
Starting with “free” custodian tools only delays the expense. Eventually, every growing firm outgrows them, then pays heavily for data migration, client re-onboarding, and rebuilding workflows.
CircleBlack costs less than the inevitable switch.
Why "Free" Custodian Tools Hold Firms Back
Custodian tools are free and easy to adopt, but they introduce several challenges that should be carefully considered before moving forward.
Fragmented workflows kill productivity
Custodian tools scatter portfolio and billing data across disconnected platforms. You end up with manual work, inconsistent data, separate logins, and hours lost every week.
No branded experience for your clients
Custodian portals look the same for every advisor. You typically can’t customize reports, the UI, or messaging, so your client experience does not reflect your brand.
You’re locked into ONE custodian
Custodian tools only work for their accounts. The moment you need multi-custodian flexibility, your workflows break and your growth stalls.
The Hidden Costs: You’ll Pay for Migration Later
If you’re growing, waiting makes switch later harder, and dramatically more expensive
Data migration and historical conversion costs
Cleaning, mapping, reconciling, reloading old performance data
Downtime and team retraining
Your operations team loses weeks of productivity
Re-onboarding every client to a new portal
Massive friction and potential client dissatisfaction
Lost growth momentum
Your firm stalls while you rebuild your entire tech stack
Master Every Client Interaction With CircleBlack
Custodian & Held-Away Data Aggregation
Customer Relationship Management
Performance Calculation
Portfolio Reporting
Document Management
CircleBlack AI
Trading & Rebalancing
Client Billing
Practice Management
Investor Experience (Desktop/Mobile)
Integrations
Workflows
Custodian & Held-Away Data Aggregation
Customer Relationship Management
Performance Calculation
Portfolio Reporting
Document Management
CircleBlack AI
Trading & Rebalancing
Client Billing
Practice Management
Investor Experience (Desktop/Mobile)
Integrations
Workflows
Build a Wealth Management Platform Unique to Your Firm, at a Price That Actually Makes Sense
CRM and portfolio management starting at $550 a month
Starting at
$550
per month
$550
per month
Portfolio Management & CRM
Only the critical tools you need and nothing more; no overpaying for features you do not use
What’s included
Custodian & Heldaway Data Aggregation
Customer Relationship Management
Portfolio Reporting
Document Management
Practice Management
Investor Experience (Desktop & Mobile)
Client Billing